School Facilities Governance Manual for RF Exposure Management

Assessment, Prioritization, and Documentation Frameworks for Wireless Environments

Who This Is For

Why This Manual Exists

School districts increasingly operate within complex wireless environments shaped by external infrastructure, building characteristics, and internal technology deployments. While wireless systems are often introduced incrementally, the governance structures overseeing their cumulative interaction, documentation, and long-term management are frequently fragmented across departments.

This manual exists to address governance gaps related to facilities oversight, administrative responsibility, and institutional documentation of RF exposure conditions. It provides a structured framework to support consistent decision-making, clarify administrative roles, and preserve defensible records over time—particularly as leadership, facilities, and technology environments evolve.

What This Manual Governs

This manual governs institutional frameworks related to:

Administrative oversight of RF exposure environments across school facilities
Districtwide assessment and documentation methodologies
Use of a structured, zone-based framework to contextualize RF sources
Classification and prioritization logic for administrative consideration
Governance pathways for mitigation review, feasibility evaluation, and oversight
Documentation, transparency, and record continuity related to facilities decisions
Long-term integration of RF governance into facilities and operational planning

Boundary Statement

This manual does not provide legal advice, medical guidance, engineering services, or technical determinations. It consults on governance, documentation, oversight structure, and institutional decision defensibility.

SECTION 1 — Administrative Orientation & Scope Definition

Category: Leadership Orientation & Governance Framing
Consults on: Purpose, administrative role, scope boundaries, document use.

1.1 Purpose of the Manual
1.2 Administrative Responsibility for RF Exposure Management
1.3 Overview of the Three-Zone RF Framework
1.4 What This Manual Governs — and What It Does Not
1.5 How District Leadership Should Use This Manual

SECTION 2 — RF Exposure Environment: The Three-Zone Framework

Category: Environmental Mapping & Exposure Context
Consults on: External sources, building interaction, internal emitters.

2.1 Zone A — External RF Sources Affecting School Sites
2.2 Zone B — Building Penetration & Interior Propagation
2.3 Zone C — Internal Classroom & Campus Emitters
2.4 Interaction Between Zones & Stacked Exposure Conditions
2.5 Administrative Implications of Multi-Zone Exposure

SECTION 3 — Districtwide RF Assessment & Measurement Framework

Category: Assessment Protocols & Documentation Standards
Consults on: Measurement consistency, grid mapping, recordkeeping.

3.1 Purpose of District RF Measurement
3.2 Measurement Tools & Instrumentation Parameters
3.3 Indoor and Outdoor Measurement Grid Design
3.4 Identifying Persistent vs. Transient RF Conditions
3.5 Development of District RF Heatmaps
3.6 Documentation Standards for Facilities and Risk Files

SECTION 4 — Exposure Classification & Administrative Decision Logic

Category: Classification Methodology & Decision Support
Consults on: Exposure categorization, prioritization, decision pathways.

4.1 Administrative Reference Frameworks for Classification
4.2 District Exposure Categories & Neutral Terminology
4.3 Priority Ranking for Mitigation Consideration
4.4 Conditions Under Which Shielding May Be Considered
4.5 Conditions Under Which Shielding Is Not Appropriate
4.6 Integrating Zone-Based Data into Administrative Decisions

SECTION 5 — Mitigation Considerations for Zone A (External Sources)

Category: Exterior Influence Management
Consults on: Tower alignment, distance, line-of-sight implications

5.1 Understanding Antenna Orientation & Sector Alignment
5.2 Identifying Exterior High-Influence Areas
5.3 Classroom and Outdoor Line-of-Sight Considerations
5.4 Non-Shielding Administrative Mitigation Options
5.5 Circumstances Where Shielding May Reduce Penetration
5.6 Cost, Disruption, and Practicality Considerations

SECTION 6 — Mitigation Considerations for Zone B (Building Interaction)

Category: Structural Behavior & Interior Redistribution
Consults on: Building materials, reflections, room configuration.

6.1 How RF Enters and Moves Within School Structures
6.2 Identification of Interior RF Pathways
6.3 Reflection Patterns, Standing Waves, and Elevation Effects
6.4 Low-Impact Mitigation Through Layout and Room Assignment
6.5 Moderate-Impact Mitigation Measures
6.6 Structural Limitations and Administrative Constraints

SECTION 7 — Mitigation Considerations for Zone C (Internal Emitters)

Category: Device Governance & In-Building Controls
Consults on: Access points, devices, power levels, usage practices.

7.1 Overview of Internal RF Emitters
7.2 Access Point and Router Power Management
7.3 Hardwired Alternatives and Device Placement
7.4 Reducing Multi-Emitter Overlap
7.5 Removal of Unnecessary or Legacy Emitters
7.6 Administrative Digital-Use Practices
7.7 Sequencing Zone C Controls Prior to Shielding

SECTION 8 — Shielding Feasibility Evaluation Framework

Category: Shielding Logic & Technical Feasibility
Consults on: Applicability, limitations, feasibility testing.

8.1 Shielding as a Feasibility Evaluation, Not Certification
8.2 Risks Associated with Improper Shielding
8.3 Room-Level Criteria for Shielding Consideration
8.4 Categories of Shielding Materials
8.5 Room-Specific vs. Broader Applications
8.6 Pilot Testing Prior to Expanded Use

SECTION 9 — Shielding Implementation & Verification Controls

Category: Execution Oversight & Validation
Consults on: Pre/post measurement, verification, coordination.

9.1 Pre-Implementation Measurement Requirements
9.2 Application Standards for Shielding Materials
9.3 Post-Implementation Measurement & Verification
9.4 Annual Retesting and Ongoing Oversight
9.5 IT Coordination and Network Integrity
9.6 Documentation for District Records

SECTION 10 — Communication & Transparency Protocols

Category: Stakeholder Alignment & Public Trust
Consults on: Parent communication, messaging discipline, records.

10.1 Communicating Mitigation Actions to Parents
10.2 Transparency Without Alarm
10.3 Use of Neutral, Documentation-Based Language
10.4 Reporting Without Health or Safety Assertions
10.5 Record Continuity for Future Leadership

SECTION 11 — Vendor Engagement & Procurement Controls

Category: Contracting Oversight & Accountability
Consults on: Vendor evaluation, claims control, performance verification

11.1 Evaluating Shielding Vendors and Claims
11.2 Required Documentation and Warranties
11.3 Procurement Standards and Performance Criteria
11.4 Pilot Requirements Prior to Broader Deployment
11.5 Non-Compliance and Remediation Procedures

SECTION 12 — Long-Term RF Governance & Facilities Integration

Category: Ongoing Oversight & Policy Integration
Consults on: Continuity, annual review, institutional memory.

12.1 Annual RF Review and Monitoring Cycles
12.2 Integration into Facilities Planning
12.3 Alignment with Administrative Standards
12.4 Continuity Through Leadership Transitions
12.5 Maintenance of District RF Exposure Archives

APPENDICES — Administrative Tools & Templates

Category: Administrative Templates & Technical Tools
Consults on: Worksheets, logs, communication materials

Appendix A — Shielding Decision Tree
Appendix B — District RF Measurement Log (Sample)
Appendix C — Parent Communication Templates
Appendix D — Vendor Evaluation Checklist
Appendix E — Facility RF Audit Worksheet
Appendix F — Annual Review & Compliance Checklist
Appendix G — Glossary of RF Terms for Administrators

Procurement & Licensing

This manual is issued as part of a broader governance framework portfolio.
Availability, licensing structure, and deployment pathways vary based on jurisdictional context, scope, and institutional need.

Request Framework Licensing

Prepared and issued by Wireless Radiation Specialists as a governance framework for institutional use.