RF Exposure Allegation & Crisis Governance Manual
A structured governance framework for managing allegation-driven events with clear authority boundaries, disciplined documentation, and defensible institutional decision-making
Who this is for
- Governing Boards and Elected Officials
- Superintendent / City or Agency Executive Leadership
- General Counsel and Risk Management
- Communications and Public Affairs Leadership
- Facilities, Operations, and Infrastructure Oversight
- Cabinet-Level and Cross-Departmental Leadership Teams
Why this manual exists
Public institutions routinely face allegations related to wireless or RF exposure that arise outside normal planning or facilities workflows. These events often occur under compressed timelines, heightened public attention, and incomplete information.
In many cases, existing administrative manuals address communications, facilities, or technology oversight independently, but do not establish a unified governance framework for allegation-driven events. This fragmentation can create uncertainty around authority boundaries, documentation standards, escalation pathways, and institutional posture during periods of scrutiny.
This manual exists to address that governance gap by defining a structured, neutral, and defensible approach to institutional oversight when RF-related allegations arise, regardless of technical merit.
What this manual governs
This manual governs institutional governance processes related to:
- Intake, logging, and escalation of RF exposure allegations
- Oversight roles and authority boundaries during allegation-driven events
- Documentation, record control, and decision traceability
- Public, stakeholder, and media communication governance
- Interaction boundaries with external parties and third-party claims
- Administrative closure and post-event governance review
Boundary statement
This manual does not provide legal advice, medical guidance, engineering services, or technical determinations. It consults on governance, documentation, oversight structure, and institutional decision defensibility.
Table of Contents
SECTION 1 — Governance Context for RF Exposure Allegations
Category: Institutional Governance & Risk Posture
Consults on: Why allegations trigger governance obligations regardless of technical merit; institutional posture at the moment of allegation.
1.1 Why Allegations Create Immediate Governance Obligations
1.2 Distinguishing Allegations from Findings, Determinations, and Outcomes
1.3 Institutional Roles Activated by Allegation Events
1.4 What This Manual Governs — and What It Does Not
SECTION 2 — Allegation Intake, Escalation, and Initial Oversight
Category: Administrative Oversight & Intake Governance
Consults on: How allegations are received, logged, escalated, and framed internally without validation or dismissal.
2.1 Allegation Intake Channels and Documentation Standards
2.2 Initial Administrative Triage Without Technical Assessment
2.3 Escalation Thresholds for Leadership, Counsel, and Communications
2.4 Maintaining Neutrality During Early Internal Review
SECTION 3 — Institutional Roles, Authority Boundaries, and Coordination
Category: Role Definition & Internal Governance
Consults on: Separation of duties, authority limits, and coordination across departments during allegation-driven events.
3.1 Governing Authority Oversight Responsibilities
3.2 Administrative Leadership Roles and Decision Boundaries
3.3 Legal Counsel Engagement Without Substantive Determinations
3.4 Communications, Facilities, and External Affairs Coordination
SECTION 4 — Documentation, Record Control, and Decision Traceability
Category: Governance Documentation & Record Integrity
Consults on: Creating a defensible, time-sequenced institutional record under scrutiny.
4.1 Allegation Chronology and Event Logging Standards
4.2 Decision Rationale Documentation Without Technical Conclusions
4.3 Managing Drafts, Emails, and Informal Communications
4.4 Preservation, Retention, and Access Controls
SECTION 5 — Public, Parent, and Stakeholder Communication Governance
Category: Communications Governance & Public Interface
Consults on: How institutions communicate during allegations without escalation, minimization, or validation.
5.1 Principles of Neutral, Non-Outcome-Oriented Messaging
5.2 Aligning Internal Records with External Statements
5.3 Managing Media, Public Comment, and Public Meetings
5.4 Avoiding Language That Creates Implied Findings
SECTION 6 — Interaction with External Parties and Third-Party Claims
Category: External Interface & Risk Management
Consults on: Engagement boundaries with complainants, advocacy groups, contractors, and regulators.
6.1 Responding to Allegation Originators
6.2 Managing Contractor, Vendor, or Carrier Involvement
6.3 Handling Requests for Data, Studies, or Measurements
6.4 Avoiding Informal Commitments or Implied Actions
SECTION 7 — Resolution Pathways and Post-Allegation Governance Review
Category: Institutional Review & Governance Closure
Consults on: How institutions conclude allegation events without retroactive justification or precedent-setting.
7.1 Administrative Closure Without Substantive Determinations
7.2 Internal Review of Governance Performance
7.3 Lessons-Learned Without Policy Interpretation
7.4 Record Finalization and Archive Controls
APPENDICES — Administrative Tools & Templates
- Appendix A — RF Exposure Allegation Intake Log Template
- Appendix B — Internal Escalation & Notification Matrix
- Appendix C — Allegation Event Timeline & Decision Log
- Appendix D — Neutral Public Communication Language Guide
- Appendix E — Record Retention & Access Control Checklist
- Appendix F — Post-Allegation Governance Review Worksheet
Procurement & licensing
This manual is issued as part of a broader governance framework portfolio.
Availability, licensing structure, and deployment pathways vary based on jurisdictional context, scope, and institutional need.
Prepared and issued by Wireless Radiation Specialists as a governance framework for institutional use.